Up and running in about 15 minutes.

Go to Sign up and enter your company name, your name, email, and a password. That creates a brand-new private workspace with you as its admin — your data is fully isolated from every other company.

A short onboarding asks about your role, team size, and what you want GhostNote for. This just personalises things — you can change nothing-critical here.

In onboarding step 4 (or later from the People page), enter each teammate’s email and press “Create invite links.” Copy each link and send it over WhatsApp or email. Every link works once, only for that email address, and expires in 7 days — you can re-issue new ones from People any time.

Open Company Brain in the sidebar, expand “Add company data,” and drop in any Excel/CSV of products, customers, or revenue — messy formatting is fine, columns are detected automatically. From then on the brain answers revenue questions with real figures, each one citing its source.

Click Check in and write one line about what happened today — a decision, a vendor call, a problem solved. The AI structures it into memory. This is the daily habit that compounds; go first so your team sees you doing it.

Owner Mode shows a Getting-Started checklist that ticks itself off as real data arrives — team invited, spreadsheet imported, risk simulations unlocked. When it’s all green, your company brain is running.

Your admin sends you a personal invite link. Open it, set your name and a password, and you’re in. (No link, or it expired? Ask your admin to re-issue one from the People page.)

Click Check in and write one line about today’s work. That’s the whole ask — one line a day. The AI turns it into structured company memory.

In Settings → Integrations you can connect your own Gmail or Google Calendar. GhostNote then drafts memory from your emails and meetings — but nothing is saved until you personally review and approve each draft. Your inbox stays yours.

Use Company memory to search decisions and context, or Ghost memory to ask people and records directly — answers come with their sources. The more the team captures, the less everyone gets pinged with “quick questions.”